Proposal Coordinator

WHO WE ARE

Are you detail-oriented, organized, and passionate about crafting compelling proposals? We’re seeking a Proposal Coordinator in Newark, New Jersey to join our dynamic team and play a vital role in helping us win new business opportunities.

Marine Solutions is a specialized marine engineering and construction firm serving clients in the government (federal, state, local), transportation, energy, industrial, water, and commercial markets. We inspect, design, and build bridges and waterfront infrastructure worldwide that protect and enrich our communities. 

Our recognition as one of the Best Places to Work in Kentucky for eight consecutive years reflects our unwavering commitment to nurturing and empowering our people. We prioritize personal and professional development, providing opportunities for continuous learning and growth. Collaboration and open communication are at the core of our culture, fostering a supportive and inclusive environment where every individual's voice is valued. Investing in our employees not only enhances their potential but also contributes to our collective success. 

SUMMARY OF POSITION

The Proposal Coordinator will support the company’s business development efforts by coordinating the development of high-quality proposals. This position involves managing assigned portions of the proposal process, working closely with cross-functional teams, and ensuring the timely delivery of materials. The Proposal Coordinator will help maintain consistency in messaging, follow proposal guidelines, and support the production of accurate, well-organized deliverables. 

ESSENTIAL DUTIES & RESPONSIBILITIES

• Assist in the development and preparation of marketing and pre-pursuit-related documents to promote company qualifications and capabilities, including pre-qualification packages, capabilities statements, sources sought, statement of qualifications, project descriptions, and staff resumes. 
• Review RFPs and RFIs, help determine proposal requirements, and support the proposal process by gathering information from staff, preparing draft sections, and coordinating milestone meetings and reviews. 
• Conduct preliminary and final quality assurance checks on materials, ensuring accurate grammar, adherence to compliance standards, and alignment with proposal strategies. 
• Design impactful graphics, charts, and diagrams for pursuit efforts, business development, and marketing materials. 
• Support the preparation, formatting, printing, production, and shipping of pursuit, business development, and marketing submissions, ensuring top-quality editing and formatting throughout. 
• Participate in pursuit, business development, and marketing meetings, providing administrative and coordination support. 
• Assist with maintaining pursuit and business development databases (e.g., Vantagepoint), including data entry, updating pursuit status, and organizing opportunity information. 
• Research new business opportunities and assist with tracking potential leads. 
• Ensure the security, integrity, and confidentiality of company data.  

This description does not cover all possible tasks, duties, or responsibilities that may be required of the employee. Additional duties and responsibilities may be assigned or modified at any time.

YOU WILL NEED

• Excellent communication skills (verbal and written) in the English language.
• Interpersonal skills that translate to all levels of the organization.
• High level of organization and attention to detail.
• Ability to follow directions, complete assigned tasks, and ask questions when needed.
• Ability to quickly obtain essential and accurate information from various sources.
• Excellent time management skills and ability to prioritize work.
• Excel in a fast-paced environment, with the ability to adapt swiftly to changing priorities and demands. 

EDUCATION & EXPERIENCE

• 1-2 years of related experience in proposals, marketing, or administrative support (ACE industry experience a plus) 

MINIMUM QUALIFICATIONS

• Strong proficiency in Microsoft Office Suite Software (Word, Excel, PowerPoint).
• Strong writing, editing, and formatting skills.

PREFERRED QUALIFICATIONS

• Experience in Adobe Creative Suite (InDesign, Illustrator, Photoshop, etc.) 
• Experience with Deltek Vision or Vantagepoint databases.
• Prior experience supporting proposals or marketing efforts in the AEC industry. 

PHYSICAL REQUIREMENTS, WORK ENVIRONMENT & SAFETY

The duties of this position require the employee to regularly sit, stand, walk, communicate, and adapt. Reasonable accommodation may be provided to enable the employee to perform the required duties of this position. There may be minimum travel.

Employee safety and security are critical parts of our company's core values. Accountability, positive attitude, proactive communication, continuous improvement, and teamwork promote safe conditions and safe actions

BENEFITS

• 401(k) Matching
• ESOP
• Health Insurance
• Health Savings Account (HSA)
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short and Long Term Disability Insurance
• Accident Insurance
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Tuition Assistance
• Vacation and Sick Time
• Paid Holidays
• Relocation Assistance

SCREENING

Must meet Marine Solutions' Employment Eligibility Requirements. All applicants must be authorized to work in the United States without the need for sponsorship now or in the future. 

EQUAL EMPLOYMENT OPPORTUNITY

Marine Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, status as a protected veteran, or any other factor protected by federal, state, or local laws.

COMPENSATION

The hourly pay range for positions in New Jersey is $50,000 to $60,000, depending on education and relevant experience.