Billing Specialist/Project Accountant

WHO WE ARE

We are seeking a detail-oriented and experienced Billing Specialist/Project Accountant to join our team. The Billing Specialist/Project Accountant will play a critical role in managing financial aspects of projects, billing, ensuring accurate reporting, budgeting, and compliance with company policies.

Marine Solutions is a specialized marine engineering and construction firm serving clients in the government (federal, state, local), transportation, energy, industrial, water, and commercial markets. We inspect, design, and build bridges and waterfront infrastructure worldwide that protect and enrich our communities. 

Our recognition as one of the Best Places to Work in Kentucky for eight consecutive years reflects our unwavering commitment to nurturing and empowering our people. We prioritize personal and professional development, providing opportunities for continuous learning and growth. Collaboration and open communication are at the core of our culture, fostering a supportive and inclusive environment where every individual's voice is valued. Investing in our employees not only enhances their potential but also contributes to our collective success.

SUMMARY OF POSITION

The Billing Specialist/Project Accountant plays a critical role in the financial management of projects, with a strong focus on billing accuracy, timeliness, and compliance. This position is responsible for overseeing the end-to-end project accounting process, ensuring that all billing activities are executed efficiently and align with contractual terms and company policies.Key responsibilities include preparing and reviewing client invoices, tracking billable costs, resolving billing discrepancies, and collaborating closely with Project Managers and the Finance team. The Billing Specialist/Project Accountant serves as a key liaison between project teams and accounting, ensuring that billing processes support the company’s financial goals and contribute to overall project success.

ESSENTIAL DUTIES & RESPONSIBILITIES

Billing and Revenue Management

• Manage the project billing process, including generating invoices and ensuring timely submission to clients.
• Review revenue generation for accuracy and consistency with project contracts.
• Follow up on outstanding account receivables to ensure timely payments by clients.

Project Setup and Financial Management

• Set up new projects in the company accounting system according to contractual obligations and client specifications.
• Collaborate with Project Managers to establish, plan, and monitor project budgets and financial performance.
• Meet regularly with Project Managers to discuss financial status, updates, and potential issues.
• Ensure project close out in accordance with company policies and procedures.

Financial Oversight

• Conduct regular reviews of project data using accounting software dashboards and meet with Project Managers to take action.
• Monitor and verify that project accounting is being applied correctly.
• Manage subcontractor accruals, invoices, and obligations to ensure accurate accounting.
• Approve subcontractor invoices and other project-related expenses.

Compliance and Risk Management

• Ensure compliance with accounting standards, contract terms, and company policies.
• Identify and report potential financial risks or discrepancies in project accounting.

This description does not cover all possible tasks, duties, or responsibilities that may be required of the employee. Additional duties and responsibilities may be assigned or modified at any time.   

YOU WILL NEED

• Strong understanding of project accounting principles and practices.
• Excellent analytical and problem-solving skills.
• Excellent communication skills (verbal and written) in the English language.  
• Interpersonal skills that translate to all levels of the organization. 
• High level of organization, attention to detail, and accuracy.
• Ability to work independently and as part of a team.
• Be a self-starter and complete tasks that are assigned. 
• Ability to quickly obtain essential and accurate information.  
• Excel in a fast-paced environment, with the ability to adapt swiftly to changing priorities and demands.  

EDUCATION & EXPERIENCE

• Bachelor’s degree in accounting, finance, or related discipline or demonstrated equivalent experience in a similar role. 

MINIMUM QUALIFICATIONS

• Proficiency in accounting software
• Proficiency in Microsoft Excel

PREFERRED QUALIFICATIONS

• Deltek Vision or Vantagepoint experience or certification
• Relevant experience in accounting or financial management
• Relevant experience in the fields of architecture, engineering, or construction (AEC)

PHYSICAL REQUIREMENTS, WORK ENVIRONMENT & SAFETY

The duties of this position require the employee to regularly sit, stand, walk, communicate, and adapt. Reasonable accommodation may be provided to enable the employee to perform the required duties of this position. There may be minimum travel.

Employee safety and security are critical parts of our company's core values. Accountability, positive attitude, proactive communication, continuous improvement, and teamwork promote safe conditions and safe actions.

BENEFITS

• 401(k) Matching
• ESOP
• Health Insurance
• Health Savings Account (HSA)
• Dental Insurance
• Vision Insurance
• Life Insurance
• Accident Insurance
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Tuition Assistance
• Vacation and Sick Time
• Paid Holidays
• Relocation Assistance

SCREENING

All applicants must pass a background check and pre-employment drug screen as well as random drug screens throughout employment.

EQUAL EMPLOYMENT OPPORTUNITY

Marine Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, status as a protected veteran, or any other factor protected by federal, state, or local laws.

COMPENSATION

The annual salary range for positions in Kentucky is $58,000 - $70,000, based on education and relevant experience.