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Office Administrator

SUMMARY

The Office Manager's role will be to provide administrative support to our team. We are currently seeking a highly motivated and proactive individual to provide administrative leadership and facilitate office operations within our 40-person Rosedale, MD office.

TYPICAL DUTIES & RESPONSIBILITIES

The candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and consistently make effective, high quality decisions; must understand complex relationships, and develop open, effective, and consistent communication with the managing leaders and staff.

  • Work with internal office staff and leadership to assess and resolve their office/facility-related needs.
  • Ensure implementation of preventative, ongoing, and anticipated maintenance of the building and property.
  • Manage third-party vendors and suppliers for office supplies, equipment, and maintenance/repair services.
  • Develop and manage annual office furniture, supplies, and equipment budgets, proactively track variances, and manage within targets.
  • Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors, and identify additional efficiency opportunities.
  • Develop and maintain strong, positive relationships with the office leadership and staff.
  • Staffing the front reception desk, answer phones, greet clients and receive incoming and outgoing mail and parcel delivery.
  • With support from the office social committee, lead and promote the office social activities including developing social activities and managing bookings and supplies.
  • Coordinate set-up of new employee's workspace.
  • Assist in the preparation, printing, production, and shipping of submittals ensuring they display the highest level of editing and formatting excellence.
  • Ensure security, integrity, and confidentiality of data.
  • Maintain office services by organizing office operations and procedures.
  • Assist internal office staff and leadership with additional tasks as needed.

EDUCATION & EXPERIENCE

Bachelor's degree preferred. Minimum of 2 years in similar role required.

QUALIFICATIONS

  • Excellent interpersonal, communication and organizational skills.
  • Customer service centric approach to working with internal and external clients; superior client relationship management skills.
  • Ability to plan and manage financials within budget and time constraints.
  • Computer proficiency with Microsoft Office 365 suite and Adobe Acrobat DC.
  • Detail oriented with the ability to handle multiple processes and prioritize tasks.
  • Enthusiastic demeanor, collaborative approach, and solutions oriented.
  • Experience with managing multiple vendors and small capital projects.
  • Administrative experience in a professional setting.
  • Experience with developing and managing budgets preferred.
  • Experience working with multi-disciplinary teams of professionals in the consulting industry would be an asset.

PHYSICAL REQUIREMENTS, WORK ENVIRONMENT & SAFETY

The duties of this position require the employee to regularly sit, stand, walk, use hands, reach with hands and arms, see, talk, and hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the required duties of this position.

Employee safety and security are critical parts of our company core values. Accountability, positive attitude, proactive communication, continuous improvement, and teamwork promote safe conditions and safe actions. Safety, Health, and Environment are part of our company culture, and adherence and participation are required for all employees.

SCREENING

All applicants must pass a background check and pre-employment drug screen as well as random drug screens throughout employment.

EQUAL EMPLOYMENT OPPORTUNITY

Marine Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, status as a protected veteran, or any other factor protected by federal, state, or local laws.


Nearest Major Market: Baltimore